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Privacy Policy
Introduction
This Privacy Notice explains how Excusat, operated by Co-working Space, Inc., collects, processes, and protects your personal data when you interact with our websites, including excusat.com, cse.excusat.com, bar.excusat.com, let.excusat.com, napolcom.excusat.com, and store.excusat.com. By accessing our website and providing your personal information, you confirm that you are over 13 years of age and consent to the data collection practices described in this policy.
Excusat is committed to protecting your privacy and ensuring that your personal data is handled in compliance with applicable data protection laws. As the data controller, we are responsible for determining how your personal data is collected, used, and stored. Throughout this privacy notice, references to “we,” “us,” and “our” refer to Excusat and Co-working Space, Inc.
It is important that the personal information we hold about you is accurate and up to date. If any of your personal details change, we request that you notify us as soon as possible so that we can update our records accordingly.
If you have any questions regarding this Privacy Policy or how we process your data, you may contact us using the details provided below:
Co-working Space, Inc. dba Excusat
Mailing Address: Excusat, Mangagoy, Bislig City, Surigao del Sur, Philippines
Email Contact: admin@excusat.com
What Data We Collect, Why We Collect It, and Our Legal Basis for Processing
Personal data refers to any information that can be used to identify an individual. This includes details such as your name, contact information, online activities, and transaction history. It does not include anonymized data that cannot be used to identify an individual.
We collect and process several categories of personal data to provide our services, operate our website, and comply with legal and business obligations.
Communication Data consists of any information you send to us via our website contact forms, emails, text messages, social media messaging, or other forms of communication. This data is processed to respond to your inquiries, maintain records of our correspondence, and, if necessary, establish, pursue, or defend legal claims. The legal basis for processing this data is our legitimate interest in maintaining communication with our users and ensuring that we can provide assistance and resolve disputes effectively.
Customer Data includes information necessary for processing purchases of our products or services. This may include your name, title, billing and delivery addresses, email address, phone number, payment details, and purchase history. This data is used to fulfill transactions, deliver goods and services, and maintain financial records for accounting and regulatory purposes. The legal basis for processing this data is the performance of a contract between you and Excusat, as well as compliance with legal obligations relating to financial and tax regulations.
User Data consists of information regarding how you interact with our website, including any content you submit for publication. This data is processed to manage our website, provide relevant content, ensure website security, and maintain backups of our website and databases. The legal basis for processing this data is our legitimate interest in efficiently managing our online presence and ensuring security for our website users.
Technical Data includes details about your use of our website and online services, such as your IP address, login credentials, browser type, session duration, page visits, navigation paths, and interaction with different sections of our website. This data is collected through analytics tracking systems and is used to analyze website usage, enhance security measures, and improve our website’s functionality and user experience. The legal basis for processing this data is our legitimate interest in maintaining website security, optimizing performance, and refining our marketing and advertising strategies.
Marketing Data includes your preferences for receiving marketing communications from us and third parties. We process this data to offer promotional content, competitions, giveaways, and targeted advertisements tailored to your interests. The legal basis for processing this data is our legitimate interest in understanding customer behavior, refining marketing strategies, and growing our business.
We may use a combination of Customer Data, User Data, Technical Data, and Marketing Data to personalize advertisements, deliver relevant website content, and measure the effectiveness of our marketing campaigns. In cases where we use your data for targeted advertising (such as Facebook or Google Ads), the lawful basis for processing is either your consent or our legitimate interest in business development.
Excusat does not collect sensitive data, such as information relating to race or ethnicity, religious beliefs, sexual orientation, political opinions, trade union membership, health status, or biometric data. Additionally, we do not collect or process information regarding criminal convictions or offenses.
In situations where we are legally required to collect certain personal data or where the data is necessary to perform a contract, failure to provide the required information may result in us being unable to deliver the requested services. In such cases, we will notify you if a product or service must be canceled due to a lack of necessary data.
We will only use your personal data for the purpose for which it was originally collected unless we determine that it is necessary to use it for a related purpose that is compatible with the original reason. If we need to process your personal data for an entirely unrelated purpose, we will notify you and explain the legal grounds for processing.
In some instances, we may process your personal data without your knowledge or consent if required or permitted by law. Excusat does not engage in automated decision-making or profiling that has legal or significant effects on individuals.
How We Collect Your Personal Data
Excusat collects personal data using various methods, including direct user interactions, automated tracking technologies, and third-party sources.
Personal data is provided directly by users when they fill out website forms, make purchases, subscribe to newsletters, or contact us via email, text, or social media. Additionally, certain data is automatically collected through cookies and similar technologies when users browse our website. These tracking technologies record user interactions, device information, IP addresses, browser details, and other website activity to enhance website functionality and improve user experience. Users can manage their cookie preferences through browser settings. More details can be found in our Cookie Policy.
We also receive personal data from third-party sources, including analytics providers such as Google Analytics, advertising platforms like Facebook Ads and Google Ads, search information providers, and payment and delivery service providers. Furthermore, publicly available sources, such as business directories and government records, may provide additional data used for compliance and verification purposes.
Marketing Communications
Excusat may send marketing communications via email, SMS, or other digital channels to individuals who have provided consent or where there is a legitimate business interest. Under applicable privacy regulations, we are permitted to send marketing communications to users who have previously purchased our services, requested information, or actively subscribed to our mailing lists.
Users may opt out of receiving marketing communications at any time by following the unsubscribe link provided in emails or by directly contacting Excusat. Opting out of marketing communications does not apply to essential service-related messages, such as purchase confirmations, security notifications, or updates regarding active accounts.
Before sharing personal data with third parties for marketing purposes, we will request explicit consent from users. If you no longer wish to receive marketing messages, you may contact us to withdraw your consent or change your communication preferences.
Disclosures of Your Data
Excusat may need to share your personal data with third parties under certain circumstances. These disclosures are made only when necessary for service fulfillment, legal compliance, business operations, or in response to legal obligations. We ensure that all third parties that receive personal data from us are required to handle it securely and in accordance with data protection regulations.
We may disclose your personal data to service providers that assist in managing and delivering our services. These include IT and system administration providers, customer support services, cloud storage providers, and analytics platforms. These third-party service providers have contractual agreements with us that require them to use personal data only for the specified purpose and to maintain strict confidentiality.
Professional advisors, including lawyers, accountants, auditors, insurers, and financial institutions, may also receive personal data when necessary for financial and legal compliance. In some cases, Excusat may be legally required to share personal data with government authorities, law enforcement agencies, or regulatory bodies in compliance with legal obligations, investigations, or fraud prevention measures.
Additionally, in the event of a business sale, transfer, or merger, personal data may be disclosed to third parties involved in the transaction. If such a change in business ownership occurs, the new owners will be required to comply with the privacy commitments outlined in this policy.
Excusat does not sell, trade, or rent personal data to third parties for their independent marketing purposes. Before sharing any personal data with external entities for marketing reasons, we will obtain explicit user consent.
International Transfers
As part of our business operations, some of our service providers, business partners, and data storage facilities may be located outside the Philippines. This means that in certain instances, personal data may be transferred to, processed, or stored in jurisdictions that do not have the same data protection laws as the Philippines.
To ensure that personal data remains protected when transferred internationally, we take appropriate security measures, including:
– Assessing whether the receiving country has adequate data protection laws recognized by relevant regulatory bodies.
– Entering into legally binding contracts with international service providers that require them to implement security measures equivalent to those required under Philippine data protection laws.
– Utilizing standard contractual clauses and data transfer agreements to ensure that personal data is protected during international transfers.
Seeking explicit user consent for certain types of international data transfers where applicable protections may not exist.
If personal data is transferred to a country that does not provide an adequate level of data protection, Excusat will ensure that suitable security safeguards are in place before proceeding with the transfer. Users have the right to request further details about these safeguards.
Data Security
Excusat takes the security of your personal data seriously and has implemented robust technical, administrative, and physical security measures to protect it from unauthorized access, misuse, alteration, or disclosure.
We restrict access to personal data to only those employees, partners, and service providers who have a legitimate business need to process such data. These individuals are required to follow strict confidentiality obligations and comply with data protection policies.
To safeguard against security threats, we employ encryption protocols, secure firewalls, password protection systems, and multi-factor authentication methods to prevent unauthorized access to personal data. We also conduct regular security audits and vulnerability assessments to ensure the integrity of our data security infrastructure.
In the event of a personal data breach, we have established procedures for identifying, assessing, and mitigating the impact of the breach. If a data breach is determined to pose a significant risk to individuals’ rights and freedoms, we will promptly notify the affected individuals and the appropriate regulatory authorities as required by law.
While we take all reasonable measures to protect personal data, it is important for users to understand that no online platform is entirely immune to security risks. Users are advised to take precautionary measures, such as maintaining strong passwords, avoiding sharing login credentials, and ensuring that their devices and software are up to date.
Data Retention
Excusat retains personal data for only as long as necessary to fulfill the purpose for which it was collected. The length of time personal data is stored depends on factors such as legal obligations, business needs, and the nature of the data.
When determining the appropriate retention period, we consider the sensitivity of the data, the potential risks of unauthorized use, the necessity of the data for ongoing services, and legal compliance requirements. In cases where personal data is no longer required for business or legal purposes, we securely delete, anonymize, or aggregate the data to ensure that it can no longer be linked to an individual.
For tax and accounting purposes, we are required to retain basic customer information, including contact details, financial records, and transaction data, for at least six years following the termination of a business relationship. Certain types of data may be retained longer if required for compliance with legal, regulatory, or contractual obligations.
In some instances, Excusat may anonymize personal data for research, statistical analysis, or business intelligence purposes. Anonymized data is not subject to retention limitations and may be stored indefinitely without further notice.
Your Legal Rights
Under applicable data protection laws, users have specific rights regarding their personal data. These rights include the ability to:
– Request access to personal data held by Excusat.
– Request correction of inaccurate or incomplete personal data.
– Request deletion of personal data under certain conditions.
– Request restriction of processing if certain conditions apply.
– Object to processing based on legitimate interests.
– Request data portability to transfer data to another organization.
– Withdraw consent for data processing at any time where processing is based on consent.
Users who wish to exercise any of these rights may submit a request by contacting Excusat. To ensure security, we may require users to verify their identity before processing a request.
Excusat aims to respond to all legitimate requests within one month; however, in cases where requests are complex or involve multiple inquiries, additional time may be required. If we are unable to fulfill a request, we will provide a clear explanation of the reason for refusal.
If users believe that their data protection rights have been violated, they have the right to file a complaint with the appropriate data protection authority. However, we encourage users to contact us first to attempt to resolve any concerns.
Third-Party Links
Our website may contain links to third-party websites, applications, and external services. These links are provided for informational purposes, and clicking on them may redirect users to platforms that operate under different privacy policies.
Excusat does not own, control, or take responsibility for the privacy practices of third-party websites. Users are advised to carefully review the privacy policies of any external websites they visit to understand how their personal data will be collected, used, and protected.
Cookies
Excusat uses cookies and tracking technologies to enhance website functionality and improve user experience. Cookies are small data files stored on a user’s device that help websites recognize returning visitors and remember user preferences.
Users can configure their browser settings to block or alert them about cookies. However, disabling cookies may limit certain website features or negatively impact functionality. More details about our use of cookies can be found in our Cookie Policy.
Policy Updated: 21 February 2025
This Privacy Policy is subject to periodic updates. Any changes will be posted on our website, and users will be notified of significant changes as required by law. We encourage users to review this policy regularly to stay informed about how their personal data is processed and protected.
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